Educational institutions, whether primary schools, colleges, or universities, rely heavily on printed materials for teaching, administration, and communication. But with increasing pressure to reduce costs, improve security, and meet sustainability targets, having the right print management solution in place is no longer a nice-to-have, it’s essential.
So, what are the best print management solutions for education settings? The answer lies in finding a tailored approach that balances accessibility with control, and functionality with long-term value.
Centralised Print Management
One of the most effective ways to optimise printing in education is by introducing a centralised print management system. This provides full oversight of printing across the entire campus or school, helping to identify where waste occurs and where savings can be made. Administrators can allocate budgets per department, monitor usage in real-time, and implement rules to limit unnecessary prints.
At Control Print Solutions, our managed print services help schools and universities gain full visibility and control over their print fleet, improving efficiency without disrupting learning environments.
Secure Print Release
Data protection is a serious concern in education, especially when handling student records or confidential staff information. Secure print release ensures documents are only printed when the user authenticates themselves at the printer, reducing the risk of sensitive documents being left unattended. This approach also prevents duplicate printing and cuts down on wasted paper.
Cloud and Mobile Printing
With many educational institutions now embracing remote and hybrid learning models, cloud printing is becoming a must-have. Cloud-enabled printers allow staff and students to send print jobs from any device, from any location, and collect them securely on campus. It’s a flexible solution that supports a more dynamic and mobile way of working.
Mobile printing also adds another layer of convenience. Students and staff can print directly from tablets or smartphones, which is ideal for BYOD (Bring Your Own Device) environments.
Print Rules and Quotas
Introducing print quotas is a simple yet effective way to cut down on waste and keep budgets in check. For example, limits can be set for black-and-white vs colour printing, or double-sided printing can be made the default setting. These small behavioural nudges, implemented through print rules, can have a significant impact over time, both financially and environmentally.
Sustainable Printing Solutions
Sustainability is a growing priority for educational institutions. Eco-friendly print management involves more than just printing less – it means investing in energy-efficient devices, using recycled paper, and ensuring consumables are responsibly sourced and recycled. With Control Print Solutions, schools can access greener technology and streamline their printing to reduce environmental impact.
Tailored Leasing Options
Outright purchase of print equipment can be costly, especially for schools working with tight budgets. Printer and Photocopier Leasing provides a cost-effective alternative, allowing institutions to access the latest technology without a large upfront investment. It also makes maintenance and upgrades easier to manage, ensuring equipment is always fit for purpose.
Smarter Printing Starts Here
For educational institutions looking to streamline their print environment, improve security, and meet sustainability goals, a managed print solution is the smart choice. At Control Print Solutions, we work closely with schools, colleges, and universities to deliver print setups that support their operational needs, now and in the future.
Find out how we can help your institution optimise its print infrastructure, at Control Print Solutions.