Every office relies on its printing setup in some way, from daily reports to client documents and marketing materials. Yet many businesses keep the same printers and photocopiers for years, even when they begin to slow operations or drain resources.
A printer leasing plan should help your business stay efficient and adaptable. If your current agreement or equipment is no longer doing that, an upgrade might be due. Here are five signs it’s time to review your leasing plan and invest in more modern, cost-effective solutions.
1. Your Equipment Is Slowing Productivity
When printers and photocopiers start to lag, it affects far more than just print speed. Staff productivity suffers, deadlines slip, and frustration builds. If you often hear complaints about slow printing, paper jams, or connection issues, your equipment is no longer supporting your team’s needs.
Newer multifunction printers are designed with efficiency in mind. They integrate with cloud storage and document management systems, allowing staff to print securely from any device. Faster processing speeds and automated finishing options also mean less wasted time standing at the machine.
Upgrading your printer leasing plan with Ctrl Print gives your team access to the latest models that can handle higher volumes and complex print tasks with ease, keeping your workflow uninterrupted.
2. Maintenance Costs Are Increasing
Older machines often break down more frequently, and replacement parts can be harder to source. Even with a maintenance plan, constant callouts can disrupt your day-to-day operations and add hidden costs.
A modern leasing agreement removes this problem. Ctrl Print includes full servicing and support as part of every lease, with engineers based across London and Milton Keynes for quick on-site assistance. By upgrading to newer equipment, you can reduce downtime, avoid unexpected repair bills, and keep your staff focused on their work instead of waiting for maintenance.
3. You’re Missing Out on Modern Features
Printer technology has advanced rapidly in recent years. Features such as secure printing, mobile connectivity, automatic duplexing, and energy-saving modes are now standard in most new devices.
If your current printer can’t connect to your cloud systems or lacks data protection features, your business could be missing opportunities for efficiency and compliance. For example, pull-printing and PIN authentication help protect confidential documents, while smart monitoring tools let you track usage and manage costs across departments.
Ctrl Print offers access to the latest multifunction printers from leading brands, ensuring your leased equipment matches your business’s technological and security standards.
4. Your Usage Needs Have Changed
Your printing setup should evolve as your business grows. Maybe you’ve added new staff, opened a second office in London, or reduced printing as part of a digital transition. Whatever the change, your printer leasing plan needs to match your current operational model.
Flexible leasing means you can scale your equipment up or down without heavy investment. Ctrl Print works with you to review your usage data and recommend adjustments, whether that means upgrading to higher-capacity machines or switching to a managed print service that tracks and controls print volumes across multiple locations.
An adaptable leasing plan keeps you aligned with your goals while helping to prevent unnecessary costs.
5. You Want to Improve Sustainability
Beyond addressing these five issues, reviewing your printer leasing plan can bring a range of additional benefits:
- Access to the latest technology without upfront costs.
- Predictable monthly payments for easier budgeting.
- Ongoing support and maintenance included.
- Fast local response from qualified engineers.
- The flexibility to scale as your business evolves.
A modern leasing plan gives you peace of mind, predictable costs, and the confidence that your printing infrastructure can keep up with your business demands.
Time to Review Your Printer Leasing Agreement?
If your current equipment is slowing productivity, costing more to maintain, or no longer meeting your needs, it’s time to consider an upgrade. Ctrl Print provides tailored printer and photocopier leasing solutions for businesses across London and Milton Keynes, ensuring you always have reliable, efficient, and sustainable print technology.
Speak to our team to arrange a free print assessment and find out how an upgraded leasing plan could improve your office operations.
Contact Ctrl Print today to get started.