Reasons To Start Scanning and Digitising Your Documents

Lady picking up paper from a scanner

Thinking about going paperless? On the fence about making the switch? We believe it’s a no-brainer!  

When it comes to storing documents and files, we believe digital is the way forward. In this blog post, we discuss the many reasons why businesses should start scanning and digitising their documents. 


Saves time and improves efficiency 

When you need to find a document, you want to be able to do it in a timely manner. If all your documents are paper files, you must manually go through piles of documents to find what you need. However, when you go digital, you can simply type in a keyword or file name into the document management system for instant access to the document you need. 


Reduces the risk of errors 

From time to time, we all make mistakes. Leaving filing and storing documents up to an employee increases the chances of mistakes. With a document management system, everything us automated and nothing can be lost, reducing the risk of errors across the board. 


Frees up office space 

Scanning documents and converting them to digital files reduces the need for physical storage space, meaning more space for your current employees and the opportunity to expand your team. 


Maximises security 

Boxes of paper documents can easily be accessed by anyone, whether a visitor, employee or someone else. Digitised files can be stored on a document management system which is password protected and more secure, reducing the risk of a confidential data breach. 


Audit compliance 

When you do things digitally, there is always a digital trail left behind – something which is essential for auditing purposes. On the flip side, if you do everything on paper, it’s very easy to misplace documents making it difficult to maintain that all-important paper trail.  


Discover our Scanning Solution 

Many customers rely on our innovative scanning solution to scan on mass, convert files and store digitised documents on document management systems. 

You can find out more information about our Scanning Solution here. 


Get in touch 

Control Print Solutions specialise in providing a comprehensive printing solution incorporating the latest machines, toner replacement, and maintenance services. Whether you have a single printer or a fleet of fifty printers, we can create a tailored, reliable, cost-effective print management solution. 

If you would like to find out more about any of our services or to speak to a team member about an agreement, please call 01525 261519.