How Managed Print Services Can Benefit Businesses in Every Industry

How Managed Print Services Can Benefit Businesses in Every Industry

You’ve likely heard about Managed Print Services before, but do you know what it is, how it works, and, more importantly, the benefits it can offer your business? 


In this article, we explain exactly what a Managed Print Service is, what it covers, and delve deep into its benefits so that you can determine if leveraging a Managed Print Service is suitable for your organisation. 


What is a Managed Print Service? 

A Managed Print Service (MPS) is essentially the consolidation and management of an organisation’s printing requirements under a unified program. An MPS contract will include: 


A print audit or needs assessment – This is a careful, detail-oriented analysis of your print environment that assesses your existing hardware, reviews your current consumption, and evaluates your printing requirements to produce a bespoke, all-in-one solution.  


Replacement of hardware – Any out-of-date or inefficient hardware will be replaced with advanced devices that better suit your needs. 


Innovative software solutions – Additional software solutions such as document management, workflow solutions, and printer security can be included to improve and protect your company’s print environment. 


Servicing and repairs – Your contract will allow for regular servicing and any repairs that are required during its duration. 


Supplies – Consumables such as toner are included on a pay-as-you-go basis and will be delivered to your door as and when you need them. 


What are the benefits of Managed Print Services? 

Although the features and benefits differ by supplier, MPS offers considerable benefits to large and small organisations. 


Guaranteed uptime and response time 

MPS providers use innovative software that predicts and automatically notifies them when your device requires a service or repair so that you can stay on top of your game without losing productivity. 


Reduce capital expenditure  

The expense of purchasing an entire fleet of devices can be intimidating; however, MPS providers typically offer flexible payment options. This means that instead of buying a fleet of devices outright, you can benefit from advanced, cost-effective printing in manageable monthly payments. 


Toner monitoring with automated replacement 

Using innovative software, your MPS provider is automatically notified when your toner supply is running low and will swiftly send out a replacement before you even run out. 


Supports sustainability and reduces waste 

Because your printer is integrated into the network, your MPS provider is able to constantly monitor your usage and regularly report on ways to consolidate, improve efficiencies, and reduce costs. 


This is achieved by analysing your printing requirements and providing you with more visibility and control of your printing. This results in less printing, reducing the amount of ink, paper and energy used. 


Predictable monthly costs 

MPS enables you to consolidate your costs and suppliers, giving you a more predictable monthly spend in one single payment. 


Additionally, the further you enter into your contract, the more you will be able to predict how much you will spend each month on consumables based on historical usage. 


Significant cost savings 

You can save significant revenue by taking a more conscious approach to your printing. By continually monitoring your printer usage and output, you can identify areas of improvement and implement strategies to reduce costs and eliminate waste. 


Flexibility to change equipment if requirements change 

You can change, add, or upgrade your devices with MPS when required. For example, you notice you are printing considerably more in one department, and your device can no longer meet demand. In that case, you can upgrade your device to a faster and more efficient one that accommodates your output. 


Managed Print Services can benefit all businesses, small and large, in any industry. So, if you’re looking for ways to maximise productivity, keep costs stable, and reduce unnecessary waste, MPS is definitely worth considering. 


We are one of the UK’s leading suppliers of printer leasing and managed print services. If you want to speak to us about leveraging a managed print service for your business, please get in touch with us here.