SMEs continually seek innovative ways to enhance operational efficiency and reduce costs, which makes managing a print infrastructure in such a dynamic environment quite complex. However, adopting Managed Print Services (MPS) can revolutionise how SMEs handle their printing needs, control costs, and manage their devices.
This article discusses the nine benefits of adopting Managed Print Services for SMEs.
What are Managed Print Services?
Managed Print Services encompass a range of services external experts provide to manage and optimise a company’s print environment. These include assessing current printing needs, deploying suitable printing equipment, continuously monitoring print activities, and proactive and ongoing device maintenance to ensure that printing processes are efficient, cost-effective, and aligned with business objectives.
9 Benefits of Managed Print Services for SMEs
1: Cost Reduction
MPS helps SMEs reduce printing costs significantly by optimising print fleet usage, reducing waste, consolidating printing infrastructure, and eliminating unnecessary printing. This particularly benefits firms with high print volumes, such as legal offices or educational institutions. With MPS, businesses can better control print-related expenses through predictable billing and cost-per-page models.
2: Increased Productivity
SMEs can save time and resources by outsourcing print management tasks to MPS providers. Employees can focus on core business activities instead of dealing with print-related issues, leading to increased productivity and efficiency. This is especially useful for companies with tight project deadlines, like design agencies or engineering firms.
3: Improved Security
Print security is critical for SMEs, especially when dealing with sensitive information. Managed Print Services offer enhanced security features such as user authentication, encryption, and secure printing, helping businesses safeguard confidential data and comply with regulatory requirements. This is beneficial for industries handling confidential information, like healthcare and finance.
4: Enhanced Sustainability
MPS providers help SMEs adopt environmentally friendly print practices by promoting paperless workflows, reducing energy consumption, and implementing recycling programs. By minimising paper usage and waste, businesses looking to enhance their sustainability efforts can lower their carbon footprint and contribute to sustainability goals.
5: Proactive Maintenance
With MPS, SMEs can benefit from proactive monitoring and maintenance of their print infrastructure. MPS providers remotely monitor devices, anticipate issues before they occur, and perform preventive maintenance to minimise downtime and disruptions. This ensures smooth operations and is particularly valuable for businesses where printer reliability is critical, such as legal practices or print shops.
6: Scalability and Flexibility
As SMEs grow and evolve, their printing needs may change. Managed Print Services offer scalability and flexibility to adapt to fluctuating print volumes and business requirements. Businesses can easily adjust their print fleet size, upgrade equipment, or add new features. This is ideal for startups and expanding businesses with evolving print requirements.
7: Centralised Management
MPS centralises print management tasks, allowing SMEs to gain better visibility and control over their print environment. Businesses can monitor usage, track costs, and generate reports through a centralised dashboard to make informed decisions about print fleet optimisation. This benefits organisations with multiple locations or departments, such as retail chains or corporate offices.
8: Streamlined Workflow
MPS streamlines document workflows by integrating print devices with existing business processes and software applications. SMEs can simplify document management, streamline approval processes, and enhance employee collaboration through automation and workflow optimisation. This is particularly useful for businesses with heavy documentation needs, such as accounting or legal firms.
9: Access to Advanced Technology
Managed Print Services give SMEs access to advanced printing technologies and solutions that may otherwise be cost-prohibitive. From multifunction devices with scanning and document management capabilities to cloud-based printing solutions, MPS providers offer a range of innovative tools to improve efficiency and productivity. This is advantageous for SMEs looking to leverage advanced tools to stay competitive.
Managed Print Services offers SMEs a comprehensive solution for optimising print infrastructure, reducing costs, enhancing security, and improving productivity. MPS providers deliver benefits beyond cost reduction by addressing businesses’ immediate and long-term needs. From enhanced security and productivity to sustainability and compliance, MPS ensures that print operations are efficient and aligned with the organisation’s strategic goals. Adopting MPS can be critical to achieving operational efficiency and financial stability as businesses navigate economic pressures and competitive landscapes.
By partnering with Control Print, you can leverage advanced technologies, streamline workflows, and focus on your core business objectives, ultimately driving growth and success in today’s competitive market. Speak to our team to find out more.