Three Ways Cloud Print Can Streamline Business Processes

Mobile & Cloud Printing

As the world of technology continues to evolve, cloud-based solutions are becoming increasingly popular for the average UK office. 

This article discusses the benefits of cloud print and explains three ways it could streamline business processes. 

 

What is Cloud Print? 

Cloud print is a service that allows users to print documents and files from their devices over the Internet rather than being directly connected to the printer. 

 

How Does Cloud Print Work? 

Unlike traditional printing, which requires a physical connection, cloud printing allows users to send print jobs from a device via the cloud. Here’s how: 

  • Your device sends a print job to a device over the Internet. 
  • Your cloud-ready printer receives the print job. 
  • The printer prints the print job ready for collection. 

You do not have to be in the same location as your printer to print via the cloud. 

 

How Can Cloud Print Streamline Business Processes? 

Print from Anywhere 

Traditional printing methods require a direct connection between the device and the printer. Cloud print solutions enable printing remotely and outside your local network by securely and speedily sending print jobs over the Internet. 

This is particularly useful for remote workers, shared office spaces, hybrid work environments, and employees on the go. You can send a print job from anywhere and have the documents ready when you reach your destination. 

Simplified Print Management 

Your IT department shouldn’t have to deal with print queues, driver updates, and print server maintenance. Cloud Print makes controlling and managing your entire print infrastructure simple. From one single web-based platform, you can: 

  • Monitor print usage by user, device, or department. 
  • Allocate print allowances. 
  • Set up access controls and user authentication. 
  • Modify printer settings. 
  • Track printing expenses. 

Reduced Printing Costs 

Cloud print can contribute to significant cost savings by: 

  • Reducing infrastructure costs: Cloud printing eliminates the need to invest in and maintain your own print infrastructure. You don’t need to buy, install, update, or maintain print servers or devices. 
  • Eliminating print waste: Cloud Print employs various eco-friendly print practices to help you use less paper, save on toner, and develop more sustainable printing habits. 

Overall, investing in a cloud print solution can lead to a more convenient, efficient, and cost-effective print infrastructure, making it ideal for businesses looking to keep up with the ever-evolving digital landscape. 

 

Discover Our Cloud Print Solution 

Designed for forward-thinking businesses, our Cloud Print Solution is a ‘print from anywhere’ solution that lets you streamline your print infrastructure, eliminate print servers, and reduce unnecessary print waste. 

  • Prevents duplicate printing. 
  • The safety net catches the most common printing mistakes before they are printed. 
  • Encourages duplex and monochrome printing.
  • Eliminates forgotten print jobs with user authentication. 

Find out more or browse our range of devices here.