As more businesses have accepted and adopted hybrid and remote working models, the need for flexible, secure and manageable printing solutions has grown. Traditional printing setups often rely on users being physically connected to the office network or installing printer drivers on their device. This can be limiting for teams working from home, on the move or across multiple locations.
Our Cloud Print Solution removes those barriers. It allows staff to send print jobs from any internet-connected device, such as a smartphone, tablet or laptop, without needing to be in the same building as the printer. The job is stored in the cloud and only prints once the user is present at the device to release it. This approach brings greater security, improved control and a much smoother experience for hybrid and remote teams.
Print from anywhere, at any time
Cloud printing allows users to submit documents from home, a train, a café or a shared workspace. Wherever your team members are working, they can prepare their print jobs and collect them later at the office, knowing the document will not print until they are ready.
There is no need for driver installations or complex network configurations. Devices can be set up quickly, and staff do not have to be on the company network to access the service. This makes it easy for new starters, contractors or temporary staff to get up and running with minimal support from IT.
This kind of flexibility is well suited to hybrid working environments, where staff may split their time between home and the office. It also supports mobile teams who frequently visit client sites or work across multiple locations.
Built-in security for peace of mind
Security is one of the most important aspects of printing in any business, especially when documents contain sensitive information. With our Cloud Print Solution, every job is held securely in the cloud until the user is physically at the printer to release it.
Users authenticate at the device using a PIN, QR code or NFC method, so no documents are left sitting in the output tray for others to see. This approach significantly reduces the risk of data breaches and supports compliance with data protection policies.
In busy office environments, it also helps keep confidential material out of sight from passers-by or unauthorised staff. Users have peace of mind knowing their documents are printed securely, while managers and IT teams can enforce consistent standards across the business.
Better control and visibility for businesses
Cloud printing from Control Print Solutions gives managers and IT teams full visibility over how printing is used across the organisation. Administrators can see who is printing, how much they are printing, and where those jobs are going. This level of insight supports cost control and helps identify areas where printing can be reduced.
Print allowances can be set for individual users or departments. Reminders can prompt users to print in mono or duplex where appropriate. These settings help cut unnecessary paper and toner use, leading to savings over time and encouraging more responsible habits.
This kind of control is especially useful in larger organisations with dispersed teams. Rather than trying to manage printing at each site individually, everything can be monitored and adjusted from one central platform.
Easier for IT teams to manage
Traditional print setups often involve installing drivers, maintaining local print servers and manually onboarding new users. With Ctrl Print’s cloud solution, much of this work is removed. New users can be added by email, and no local server is needed to run the system.
Printers can be managed remotely from a single web dashboard. IT teams can configure print settings, monitor usage, and forecast when toner or other supplies may need replenishing. This reduces downtime and allows IT to focus on broader business needs rather than reactive printer support.
For companies with limited internal IT resources, this streamlined approach helps keep admin low and efficiency high.
Reducing waste and improving sustainability
Cloud printing also plays a role in helping businesses meet their environmental goals. By eliminating uncollected print jobs, the system reduces paper and toner waste. Secure release ensures only necessary documents are printed. Built-in prompts encourage duplex and black-and-white printing, which further cuts down on unnecessary usage.
Usage data can be used to monitor and report on sustainability performance, helping businesses track progress against internal targets or external commitments. With more companies aiming to improve their environmental impact, these features make cloud printing a practical part of the solution.
A smarter way to support hybrid and remote teams
Ctrl Print’s Cloud Print Solution is designed to meet the demands of modern working. It removes the constraints of traditional print setups and replaces them with a secure, efficient and flexible platform that works wherever your team does.
For businesses with hybrid or remote teams, this solution supports better productivity, improved security and lower costs. It helps your staff print the way they need to, without compromising on control or quality.
To find out more, visit our Cloud Printing Service page or contact us for more information!